Privacy Rule, Security Rule & Breach Notification
HIPAA Compliance Software for Medical Practices
Manage your entire HIPAA compliance program in one platform — Privacy Rule checklists, Security Rule safeguards, breach notification workflows, annual risk assessments, policy templates, and staff training. Now with full proposed HIPAA Security Rule readiness: asset inventory, network mapping, pen testing, and vendor verification. Built for small and mid-size practices preparing for the most significant Security Rule overhaul in two decades.
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Why HIPAA Compliance Matters
HIPAA violations carry penalties ranging from $100 to $50,000 per violation (up to $1.5 million per year for repeat violations). The HHS Office for Civil Rights (OCR) actively investigates complaints and conducts audits — and the most common finding is a missing or incomplete Security Risk Assessment.
$2.3M
Average OCR enforcement penalty
93%
Healthcare orgs breached in 3 years
#1
Most cited gap: Missing SRA
60 days
Breach notification deadline
What GuardWell Covers
Everything you need to manage hipaa compliance in one platform.
Privacy Rule Compliance
Interactive checklist covering Notice of Privacy Practices, minimum necessary standard, patient rights, and authorization requirements. Each item links to the matching policy template.
Security Rule Safeguards
Track all administrative, physical, and technical safeguards required by the Security Rule. Auto-generates gap reports showing which controls are complete and which need attention.
Breach Notification Workflow
Log incidents, run breach risk assessment, calculate state and federal notification deadlines, and generate notification letters. Includes the 4-factor breach determination test.
Security Risk Assessment (SRA)
Guided annual HIPAA SRA with risk scoring, AI-generated corrective action plans, remediation tracking, and audit-ready PDF export. Meets the OCR recommended approach.
Policy Library & E-Signatures
50+ HIPAA-specific policy templates your team can customize, adopt, and sign electronically. Automatic reminders for unacknowledged policies. Gap detection notifies you of missing policies.
HIPAA Training & Certificates
Role-based HIPAA training courses with scenario-based quizzes, completion tracking, and printable certificates with QR verification codes. Meets the annual training requirement.
Proposed Security Rule Readiness
Stay ahead of the proposed HIPAA Security Rule update with technology asset inventory, network map and ePHI data-flow diagrams, penetration test and vulnerability scan tracking, business associate technical verification, and a readiness dashboard that shows your progress toward the anticipated new requirements.
How It Works
Get compliant in three straightforward steps.
Activate HIPAA module
During onboarding, toggle on HIPAA compliance. GuardWell auto-generates your Privacy Rule, Security Rule, and Breach Notification checklists based on your practice type.
Complete your SRA & policies
Work through the guided Security Risk Assessment, adopt and customize HIPAA policy templates, and assign training to your staff. Your compliance score updates in real time.
Monitor & maintain
Automated reminders for policy renewals, training expirations, and annual SRA deadlines. Weekly digest emails keep your team on track. Generate audit-ready reports anytime.
Frequently Asked Questions
Common questions about hipaa compliance.
Yes. HIPAA applies to all covered entities that transmit health information electronically — which includes virtually every medical practice that bills insurance. It also applies to your business associates (vendors who handle PHI on your behalf).
A Security Risk Assessment is a systematic evaluation of the risks to your electronic PHI. It is required by the HIPAA Security Rule (§ 164.308(a)(1)(ii)(A)) and is the #1 most cited deficiency in OCR audits. GuardWell includes a guided SRA with risk scoring and corrective action tracking.
HIPAA requires training at hire and whenever there is a material change to policies. Best practice — and what most auditors expect — is annual refresher training with documented completion records. GuardWell auto-assigns training by role and tracks completions.
HIPAA requires notification to affected individuals within 60 days of discovery. Breaches affecting 500+ individuals require media and HHS notification. GuardWell's breach workflow walks you through the 4-factor risk assessment, calculates deadlines (including state-specific deadlines), and generates notification letters.
Yes. GuardWell includes dedicated tools for the anticipated requirements under the proposed Security Rule update: a technology asset inventory to catalog all systems that create, receive, maintain, or transmit ePHI; network mapping with ePHI data-flow diagrams; penetration testing and vulnerability scan tracking with evidence upload; business associate technical verification checklists; and corrective action plan documentation. A readiness dashboard tracks your progress across all anticipated requirements so you can demonstrate compliance readiness before the rule takes effect.
GuardWell uses a compliance auto-detection engine that maps your practice type and specialty to the specific HIPAA requirements that apply to you. As you complete checklist items, adopt policies, and finish training, your compliance score updates in real time so you always know where you stand.
GuardWell's SRA includes guided risk identification across administrative, physical, and technical safeguards, a risk scoring matrix with likelihood and impact ratings, AI-generated corrective action plans for high-priority items, remediation tracking, and an audit-ready PDF export that meets OCR requirements.
Explore More Compliance Modules
GuardWell covers 15 compliance areas in one platform.