HIPAA Compliance Software for Medical Practices

Yes. HIPAA applies to all covered entities that transmit health information electronically — which includes virtually every medical practice that bills insurance. It also applies to your business associates (vendors who handle PHI on your behalf).

A Security Risk Assessment is a systematic evaluation of the risks to your electronic PHI. It is required by the HIPAA Security Rule (§ 164.308(a)(1)(ii)(A)) and is the #1 most cited deficiency in OCR audits. GuardWell includes a guided SRA with risk scoring and corrective action tracking.

HIPAA requires training at hire and whenever there is a material change to policies. Best practice — and what most auditors expect — is annual refresher training with documented completion records. GuardWell auto-assigns training by role and tracks completions.

HIPAA requires notification to affected individuals within 60 days of discovery. Breaches affecting 500+ individuals require media and HHS notification. GuardWell's breach workflow walks you through the 4-factor risk assessment, calculates deadlines (including state-specific deadlines), and generates notification letters.

Yes. GuardWell helps you get ready for the anticipated requirements under the proposed Security Rule update through (1) a 35-question Tech Assessment that surfaces gaps in technical safeguards, (2) the vendor + BAA register with technical verification fields for business-associate review, (3) a Document Hub where you store penetration-test reports, vulnerability scans, and ePHI data-flow diagrams as evidence, and (4) the corrective-action register that tracks remediation from finding to close. Note: GuardWell stores the artifacts and tracks the program — it does not run pen tests or generate network maps for you.

GuardWell uses a compliance auto-detection engine that maps your practice type and specialty to the specific HIPAA requirements that apply to you. As you complete checklist items, adopt policies, and finish training, your compliance score updates in real time so you always know where you stand.

GuardWell's SRA includes guided risk identification across administrative, physical, and technical safeguards, a risk scoring matrix with likelihood and impact ratings, AI-generated corrective action plans for high-priority items, remediation tracking, and an audit-ready PDF export that meets OCR requirements.